Office Administrator - Aberdeen

Altrad are currently looking for an experienced Office Administrator to join our team and support the day-to-day operations and administration of our Base Facility.

The successful candidate will play a key role in maintaining tracking systems, equipment records and logistics data, ensuring compliance with company standards and industry regulations. Working closely with internal teams and external suppliers, you will support operational efficiency, ensure compliance with AIS guidelines and identify opportunities to improve administrative processes.

Key Deliverables:

• Provide general Base Facility administrative support, including filing and maintaining Excel spreadsheets and registers relating to Base Facility workscopes.
• Create detailed Excel reports and pivot tables to monitor equipment and shipping utilisation data.
• Update and maintain equipment certification records using the dedicated Eplant system.
• Raise transport Purchase Orders (POs), manage local internal billing and raise material requisitions for plant and equipment.
• Check and maintain shipping documentation on shared networks.
• Carry out customs compliance checks for international shipments alongside MSS reports.
• Prepare Cost-Time-Resource (CTR) documentation for the hire of external equipment.
• Coordinate vehicle logistics, including tracking, servicing, repairs, fuel monitoring and driver licence checks.
• Check and approve incoming invoices, resolving any supplier invoice queries where necessary.
• Regularly update and maintain Integrated Management System (IMS) documentation.
• Work collaboratively with internal departments and external suppliers to ensure effective communication and smooth operational processes.

Key Requirements / Qualifications:

• NVQ Level 2/3 in a relevant subject or equivalent practical work experience.
• Demonstrable knowledge of the Oil & Gas sector.
• Previous experience working as an Office Administrator, Administrative Assistant or in a similar administrative role.
• Proven ability to manage and prioritise a varied workload effectively.
• Advanced knowledge of Microsoft Office applications, particularly Microsoft Excel.
• High proficiency in Excel reporting, pivot tables and data management.
• Good working knowledge of Microsoft Word and PowerPoint.
• Excellent organisational skills and attention to detail.
• Strong communication and relationship-building skills.
• Proactive, resourceful and able to work effectively both independently and as part of a team.

At Altrad, our people create endless opportunities. 

We are the leading provider of support services transforming our nations critical infrastructure to operate safely and sustainably. 

With over 16,000 talented people across our region, we provide the full spectrum of critical services including consulting, design, engineering, construction, asset life optimisation through to decommissioning, for industries both onshore and offshore. 

Why Join Us?

• Work on high-impact projects within a leading organisation.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.  
• Collaborative and dynamic work environment with a focus on innovation and excellence.  

As an employer, we are committed to promoting and protecting the physical and mental health and wellbeing of all our people.  

Inclusivity Statement