Key Deliverables:
To provide operational and administrative coordination in support of project delivery objectives within a dynamic offshore environment. The role requires effective interaction with internal colleagues, offshore personnel, client representatives and support departments to ensure the efficient coordination of personnel, materials, equipment and project activities.
The position involves supporting offshore operations through planning, logistics, training coordination, scaffold operations support, documentation control and HSEQ administration. A structured and resourceful approach, strong organisational skills, attention to detail and the ability to manage multiple priorities are essential.
Adherence to relevant company, statutory and client policies and procedures is required, alongside supporting continuous improvement initiatives and maintaining strong working relationships across the business.
Key Responsibilities
Personnel Logistics & Coordination
- Maintain project personnel rotas to reflect planned and actual offshore personnel movements, availability and onshore commitments.
- Liaise with offshore supervisors, resource coordinators, client representatives and project teams to support optimum personnel utilisation.
- Generate mobilisation and demobilisation requests including certification and competency requirements.
- Provide holiday cover support for operational and administrative activities where required.
- Support timesheet administration and verification to ensure accurate recording of personnel hours.
Training & Competency
- Coordinate training requests and organise courses to ensure all certification requirements remain valid.
- Liaise with training providers and logistics departments regarding course bookings and joining instructions.
- Support competency assessment processes by coordinating assessors and verifiers as required.
Skills & Experience
Essential
- Good standard of education including English and numerical subjects or equivalent qualification.
- Strong organisational and administrative skills.
- Demonstrable knowledge of the Oil & Gas industry.
- Ability to manage multiple tasks in a fast-paced operational environment.
- Strong communication and stakeholder coordination skills.
- Good working knowledge of Microsoft Office systems.
Desirable
- Previous experience within a project coordination or offshore support role.
- Experience with scaffold operations, materials coordination or plant and equipment tracking.
- Knowledge of client and company business management systems.
- HNC or equivalent qualification in a relevant discipline.