Altrad are currently looking for an experienced Project Support Officer to join the team.
As a Risk Manager, you will organise and coordinate administrative duties and procedures to ensure the team operates efficiently. You will support the project management and engineering teams, maintain a professional approach, build strong working relationships with colleagues and clients, and liaise effectively to ensure all requirements are met.
The nuclear defence sector in the UK is vital for maintaining national security and strategic stability. It offers dynamic and challenging career opportunities for individuals committed to contributing to the country's defence and security. The sector seeks talented professionals dedicated to upholding the highest standards of safety, security, and operational excellence.
Key Deliverables:
- Schedule meetings and appointments as required by the management team and provide administrative support as necessary.
- Compile reports and format documents, including board packs and meeting packs.
- Attend meetings, take minutes and maintain action trackers, ensuring accurate records are saved and agendas, minutes, meeting papers and relevant documentation are collated and distributed as required.
- Organise travel arrangements as required.
- Maintain office facilities, including desk bookings and reporting any identified health and safety issues to the relevant HSE Manager.
- Provide general support to visitors, including arranging passes, meet and greet, access and catering requirements. Deliver consistently high-quality customer service across telephone, email, written and face-to-face communications.
- Respond to employee queries and assist with general administrative requirements, including travel arrangements, hardware and stationery.
- Support the onboarding process for new starters, including coordinating inductions, training arrangements, IT equipment and MOD email access.
- Work collaboratively with administrative colleagues across teams to ensure a consistent and efficient approach to administrative tasks and communication. Create and maintain databases, records, templates and accurate data entries.
- Maintain accurate and up-to-date mailing lists, liaising with relevant teams and colleagues as required.
- Support the organisation and coordination of events, including conferences, project events, parties and dinners, working with event leads, hosts and colleagues to ensure the necessary resources are in place for successful and accessible engagement with partners and stakeholders.
- Maintain team diaries, including annual leave and other relevant team commitments.
- Provide support with document control and management, including logging and issuing document requests, renaming documents, distributing documentation to the supply chain and assisting with general document management tasks.
Key Requirements / Qualifications:
- Ability to prioritise tasks, work independently and use initiative, with effective time management skills.
- Strong organisational and planning skills, with the ability to manage multiple tasks and work effectively under pressure.
- A hardworking, collaborative and adaptable approach, with a positive, can-do attitude.
- Ability to manage challenges effectively and maintain a professional approach.
- Strong attention to detail and effective problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion and deal with a range of situations professionally and patiently.
- Flexibility to accommodate working hours in line with project requirements.
- Good working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat and DocuSign.