Trainee Project Coordinator
This is an entry level role ideal for a school leaver or someone starting their career. The Trainee Project Coordinator will support the administration of working hours and staff records for offshore and onshore employees, help to ensure the smooth coordination of personnel resources and provide general administrative support to the project.
Full training will be provided, including the use of company systems and processes. This position is a great opportunity to gain office administration experience, develop attention to detail and build confidence working with people and computer systems in a professional environment.
Key Responsibilities
- Maintain accurate personnel time and attendance records within the Quest workforce management system.
- Process and verify timesheets, shift patterns, rotations, overtime, standby, travel time, and leave records for offshore and onshore employees.
- Ensure all workforce data is entered accurately and in accordance with company procedures and payroll deadlines.
- Investigate and resolve discrepancies in timekeeping records by liaising with employees, supervisors, offshore management, HR, and payroll teams.
- Provide support to employees and managers on Quest-related queries and system processes.
- Maintain confidentiality of personnel, payroll, and operational data at all times.
- Work closely with HR, Payroll, Operations, and Offshore Management teams to ensure accurate workforce information is available for business needs.
- Support mobilisation and demobilisation activities by ensuring personnel records and schedules are updated correctly.
- Assist with maintaining personnel rotas and schedules using Microsoft Excel.
- Raise personnel resource requests within the company resource management system.
- Assist with preparing reports, spreadsheets, and project documentation.
- Provide administrative support to project, operations, and personnel teams as required.
- Support the continuous improvement of administrative processes and procedures.
Skills & Experience
- No previous experience is required as full training will be provided.
- Educated to school leaver level or equivalent.
- Good communication and interpersonal skills with the ability to build positive working relationships.
- Confident using computers and learning new systems.
- Basic knowledge of Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.
- Good organisational skills and the ability to manage multiple tasks.
- Strong attention to detail and willingness to learn.
- Able to work both independently and as part of a team.
- Positive attitude, reliable, and eager to develop new skills.
- Comfortable communicating with colleagues at all levels of the organisation.
Desirable
- Experience using Microsoft Excel for simple spreadsheets and data entry.
- Previous experience in a part time job, work placement, volunteering role, or customer facing environment.
- Interest in project coordination, administration, business operations, or personnel management.
- Willingness to undertake training and develop professionally within the role.